Data package for audit and due diligence

Data package for audit and due diligence

Data package for audit and due diligence

In the context of export markets placing ever-greater demands on transparency, traceability, and ESG  compliance, audit and due diligence processes have become standard requirements across the shrimp supply chain.

Proactively preparing transparent, accurate, and verifiable data is a critical step for Vietnam’s shrimp sector to advance toward a modern, responsible model and to deepen its integration into international markets.

A data package for audit and due diligence is not only intended to meet external inspection requirements; it is also a management tool that enables production and business entities to review their own systems, strengthen internal processes, and enhance sustainable governance capacity.

A well-prepared and systematically organized data package helps to:

  • Proactively meet the requirements of partners, importers, and certification bodies
  • Reduce time and costs during inspection and assessment processes
  • Minimize the risk of exclusion from supply chains due to a lack of transparency
  • Enhance credibility and competitiveness in the marketplace

For Small-Scale Shrimp Farming Households

The data package should focus on essential, practical, and context-appropriate records, including:

  • Production logbooks (stocking dates, feed and veterinary inputs, harvesting)
  • Documentation related to water treatment, waste management, and environmental practices
  • Information on occupational safety and fulfilment of commitments within production linkages
  • Corrective action logs and improvement plans (where available)

Maintaining simple, honest, and complete records is a key basis for demonstrating sustainable practices at the farm level.

For SMEs

For SMEs, the due diligence data package should be structured systematically and cover core ESG components, including:

  • Policies and procedures for environmental management, labour, and internal governance
  • Records of risk control, internal audits, and corrective actions
  • Traceability documentation and supplier control systems
  • ESG-related reports or consolidated data

Standardizing and storing data in a clear and organized structure enables enterprises to meet increasingly stringent international market requirements, while also improving access to green finance and strengthening opportunities for long-term strategic partnerships.